To insert a checkbox in OneNote, click the “To-Do” tag icon in the Home tab, or press Ctrl + 1 in OneNote for Windows. This will create a checkbox beside your selected text or the cursor’s location, allowing you to track tasks more efficiently.
OneNote’s checkboxes are more than just a simple to-do list feature. Beyond simply adding them to a page, OneNote also gives you a handful of organizing and management tools that help you get the most out of your task list. Each checkbox shows up as a small empty square next to your text, and you click it once to mark the item complete.
Creating and customizing checkboxes in OneNote is quite easy. Let’s see how to do this.
Creating and Customizing Checkboxes in OneNote
Here is the step-by-step process to create a checkbox in OneNote:
1. Open OneNote and navigate to the desired page.
If you are using the retired OneNote for Windows 10 app and cannot edit the page, open the notebook in the current OneNote app on Windows. The old app is transitioning to read-only access after reaching end of support.
2. Click on the location where you want to insert the checkbox or select the text to which you want to add a checkbox.
3. In the Home tab, click the “To Do” tag under Tags, or press Ctrl + 1 in OneNote for Windows. On Mac, choose To Do from the Home tab’s Tags gallery. In OneNote for the web, use Home > Tags > To Do if your browser intercepts the shortcut.
Put each task in its own paragraph, then select the task lines and apply To Do to add a box to each one. Click a box when you finish a task. In Windows desktop OneNote, use Home > Find Tags to review tagged tasks, with the search scope set to the notebook you need.
To add detail and format the note beside your checkbox, follow these steps:
1. Add images: Click on the “Insert” tab and click “Pictures.” Choose the desired image from your device or the web, and it will be added alongside your checkbox.
2. Insert hyperlinks: Click on the “Insert” tab and click “Link.” Enter the desired URL and the display text for the link. This adds a link to the task text; the checkbox remains a separate To Do tag.
3. Adjust appearance: Select the text beside the checkbox. Use the formatting options available in the Home tab, such as font size and style, text color, and highlighting, to customize the task text. These controls do not resize the checkbox or change its check mark.
Conclusion
Checkboxes in OneNote are a handy way to organise your notes and stay on top of tasks and to-do lists. It’s a simple process that can be done quickly and easily by following the steps outlined in this article.
Whether you’re a student, professional, or just someone looking to stay organized, using checkboxes can make your note-taking experience more efficient and effective. So, give it a try and see how this small but useful feature can improve your productivity and organization.