How To Ping Someone On Microsoft Teams: Easy Guide

To ping someone on Microsoft Teams, use the “@” symbol followed by the person’s name, team, channel, or tag. This sends them a notification, ensuring they see your message.

Pinging in Microsoft Teams is an easy way to notify someone about a new message or a specific topic. This feature helps to engage with colleagues efficiently and maintain clear communication for the smooth functioning of tasks within the virtual workspace. There are various methods to ping someone, including mentioning an individual, a team, or a channel.

Methods of Pinging and Mentioning in Microsoft Teams

Pinging in Microsoft Teams is a valuable feature that allows you to grab someone’s attention by sending them a notification. This can be done by mentioning an individual, a team, a channel, or a tag. Following these simple guidelines will help you effectively use the “@” symbol for each method:

To mention an individual:

  1. In the message box, type “@” followed by the person’s name.
  2. As you type, a list of suggestions will appear. Select the person you wish to mention.
  3. Type your message and click the send button.

To mention a team, channel, or tag:

  1. In the message box, type “@” followed by the name of the team, channel, or tag.
  2. From the list of suggestions, select the team, channel, or tag that you wish to mention.
  3. Compose your message and press the send button.

Etiquette and Best Practices for Pinging in Microsoft Teams

While pinging is an essential communication tool in Microsoft Teams, it’s vital to adhere to etiquette and best practices to maintain a productive and respectful work environment. To maintain proper etiquette while pinging, consider the following best practices:

  • Ping people for important updates, queries, or when their immediate attention is required.
  • Regularly review and customize your notification settings to avoid missing important mentions.
  • Consider using private chats for individual mentions when the message isn’t relevant to the entire group.
  • Respect different time zones and working hours when sending pings to teammates.
  • Set up custom tags to target specific groups of people, making collaboration more efficient.
  • Check if your organization has any specific guidelines or rules related to the use of Microsoft Teams.


Mastering the art of “@” pinging in Microsoft Teams is your secret weapon for top-notch communication and teamwork. Whether you’re aiming to reach a single colleague or rally the entire team, these steps will boost your productivity. With these simple steps, you’ll be able to sharpen your skills and unlock the full potential of Microsoft Teams for an efficient collaboration journey.