How To Share Documents On Microsoft Teams

Sharing documents on Microsoft Teams can be accomplished through both one-on-one or group chats and within team channels. Important things about document sharing include learning how to share files in different chats or discussions and searching for shared files.

When it comes to sharing files in one-on-one or group chats, Microsoft Teams offers a user-friendly experience. Users can either drag and drop a file directly into the chat window or utilize the attach icon to browse and select files from their computer or cloud storage. Sharing documents like this makes it a breeze for team members to chat and collaborate, whether it’s for a project, brainstorming, or just following along with this easy guide.

Sharing Files on Microsoft Teams

Microsoft Teams makes sharing files in one-on-one or group chats a breeze, enabling a more productive collaborative experience. There are two simple methods for sharing files in chats: 

  • Drag and Drop: Simply drag the file from your computer and drop it into the chat. It’ll show up like a message, click send, and others can easily access and download it.
  • Attach Icon: Locate the attach icon (represented by a paperclip) beneath the chatbox. Clicking on it will open a file explorer window, allowing you to browse and select files from your computer or cloud storage. Once you choose the file, it’ll be uploaded and appear in the conversation for other participants to access.

Both methods offer a seamless process for sharing documents and attachments, streamlining communication and collaboration among team members. By understanding these simple methods, users can share files during conversations on Microsoft Teams.

Organization and Search Tips for Shared Files

Organizing and searching for shared files is crucial when using Microsoft Teams for collaboration. Sharing files in one-on-one or group chats involves dragging and dropping files or using the attach icon. To maintain organization and easily locate files, consider these tips:

  • Create Folders: For better organization within team channels, create separate folders for specific projects or topics. This way, files can be easily categorized and located when needed.
  • Use Microsoft Teams Search: The search bar, located at the top of the Teams window, allows you to quickly find shared files in chats or channels by typing in relevant keywords or file names. When searching for files, you can also use filters to narrow the search by date, type, or other criteria.
  • Pin Important Files: If a file is crucial for a discussion or project, consider pinning it to the conversation. This will make the file immediately visible to participants, ensuring easy access.
  • Check the Files Tab: The Files tab, located at the top of each channel or chat, provides an overview of shared files in the respective conversation. You can sort files by name, date, or size to quickly find what you need.


Microsoft Teams is like your trusty partner for hassle-free file sharing and top-notch teamwork. Whether you’re having a one-on-one chat, an exciting group discussion, or a team huddle in the virtual world, Microsoft Teams has got your back. Through Teams, sharing files and keeping your files organized can be done effortlessly to ensure your communication runs smoothly and effectively.