To share a notebook, you just need to locate the “Share” button in the software, and you will see different options like Share Entire Note, Copy Link to Notebook, or Email Copy of Page.
One of the most useful features of OneNote is the ability to share notebooks and pages with others, making collaboration easy and efficient. Sharing a OneNote notebook or page is a quick and easy process, and in this article, we will provide you with a step-by-step guide on how to do it.
Whether you’re collaborating on a project with colleagues or sharing notes with classmates, this quick guide will help you get started with sharing OneNote pages and notebooks.
Contents
Sharing an Entire Notebook in OneNote
It’s pretty easy to share an Entire Notebook in OneNote. Here is how to do so:
Open the OneNote application on your device and navigate to the notebook you want to share.
In the OneNote ribbon, click on the “Share” button in the screen’s top right-hand corner.
Step 3: Choose the sharing method
A window will appear asking you how you want to share the notebook. Select “Share Entire Notebook” or “Copy Link to NoteBook”.
Bear in mind that sharing options can vary between platforms and OneNote versions, so it pays to know which build you are actually working with. If you collaborate across devices, double-check that the people you invite are running a version that supports the sharing method you picked.
Sharing a Single Page in OneNote
Unfortunately, Microsoft has dropped the option to share a single page of notes from personal notebooks held on OneDrive. The good news is that you can still pass along a static copy of any page in your notebook.
In OneNote, there are two ways to create a static copy of a page that you want to share with others. One is by taking a screenshot, and the other is by exporting the page as a PDF.
To take a screenshot of the page, press the “Windows key” + “Shift” + “S” on your keyboard. This will bring up a tool that allows you to select the portion of the page you want to capture. After selecting the area, save the screenshot to your computer for later use.
To export the page as a PDF, go to the “File” tab in the OneNote ribbon and select “Export”. From there, choose “PDF” as the file type and select the specific page you want to export. This will create a static copy of the page that you can share with others.
Conclusion
Sharing an entire notebook or just one page in OneNote takes only a few clicks once you know where to look. Walk through the steps above and you will be able to pass notebooks and pages to colleagues or classmates without friction, which makes joint work and quick handovers much smoother.
