How To Share Onenote Page Or Notebook (Quick Guide)

To share a notebook, you just need to locate the “Share” button in the software, and you will see different options like Share Entire Note, Copy Link to Notebook, or Email Copy of Page.

One of the most useful features of OneNote is the ability to share notebooks and pages with others, making collaboration easy and efficient. Sharing a OneNote notebook or page is a quick and easy process, and in this article, we will provide you with a step-by-step guide on how to do it.

Whether you’re collaborating on a project with colleagues or sharing notes with classmates, this quick guide will help you get started with sharing OneNote pages and notebooks.

Sharing an Entire Notebook in OneNote

It’s pretty easy to share an Entire Notebook in OneNote. Here is how to do so:

Step 1: Open the OneNote notebook you want to share

Open the OneNote application on your device and navigate to the notebook you want to share.

Step 2: Click on the “Share” button

In the OneNote ribbon, click on the “Share” button in the screen’s top right-hand corner.

Step 3: Choose the sharing method

A window will appear asking you how you want to share the notebook. Select “Share Entire Notebook” or “Copy Link to NoteBook”.

Keep in mind that certain platforms or versions of OneNote may have limitations or differences in sharing capabilities, so it’s crucial to be familiar with the version you’re using.

Sharing a Single Page in OneNote

We regret to inform you that Microsoft have recently removed the ability to share a single page of notes from personal notebooks stored on OneDrive.But don’t worry, there’s still a way to share a static copy of any page in your notebook.

In OneNote, there are two ways to create a static copy of a page that you want to share with others. One is by taking a screenshot, and the other is by exporting the page as a PDF.

To take a screenshot of the page, press the “Windows key” + “Shift” + “S” on your keyboard. This will bring up a tool that allows you to select the portion of the page you want to capture. After selecting the area, save the screenshot to your computer for later use.

To export the page as a PDF, go to the “File” tab in the OneNote ribbon and select “Export”. From there, choose “PDF” as the file type and select the specific page you want to export. This will create a static copy of the page that you can share with others.


Whether you’re sharing an entire notebook or a single page, the process is straightforward and can be done in just a few clicks. By following the steps outlined in this quick guide, you can easily share OneNote pages and notebooks with others and enhance your productivity and collaboration.