One of the great features of OneNote is the ability to share your notes with others, either by sending them a link to your notebook or by sharing individual pages. However, Microsoft removed the option to share a single page through a public link from personal notebooks on OneDrive.
This change has left many users wondering how they can still share a single page with others. Fortunately, there are still several ways to share a single page in OneNote. In this article, we will explore some of the most effective methods for sharing individual pages in OneNote.
Export the Page as a PDF
The best way to share a single page without giving access to the rest of your notebook is to send a PDF copy. In the OneNote desktop app for Windows, follow these steps:
- Navigate to the page you want to share.
- Click on “File” in the top-left corner of the screen.
- Select “Export,” choose “Page” under “Export Current,” then choose “PDF” and click “Export.”
- Save the PDF file to your computer and then share it with the recipient.
Exporting to PDF works well when you want the person on the other end to see the page exactly as it sits in your notebook, with its formatting captured in a separate file. Check the exported PDF before sending, especially if your notes extend far across the page. PDFs also open on almost any device, so the recipient does not need OneNote installed to read what you sent.
The screenshot shows the Windows desktop export screen. If you use OneNote for the web on Windows, open the page, choose File > Print, click Print again, and select Microsoft Print to PDF in the printer list. A PDF is a snapshot: later changes in OneNote will not update the file you already sent.
Share the Entire Notebook
If you need to share multiple pages with someone, you might consider sharing the entire OneNote notebook with them. To do this, follow these steps:
- Navigate to the notebook you want to share.
- Click on “Share” in the top-right corner of the screen.
- Choose the sharing option you prefer (such as “Share the Entire Notebook” or “Copy Link to Notebook”).
- Follow the prompts to complete the sharing process.
When you share the entire notebook, the recipient will be able to view all of the pages in the notebook, not just the one page you wanted to share. Choose view or edit permissions before sending the invitation, and check the link access settings before copying a sharing link.
If someone needs to edit just this page, create a separate notebook for sharing and copy the page into it. Share that notebook with the recipient. A page link inside your original notebook does not grant access to only that page, so copying into a separate notebook keeps unrelated notes out of the shared space.
Conclusion
While Microsoft has removed the option to share a single page directly from the Share menu in OneNote, there are still several ways to share individual pages with others. With the approaches covered above, you can pass along your OneNote pages to friends, family, or colleagues without much fuss.
If you know other ways to share one page in OneNote, do let us know through comments.
